Reopening Multifamily, Part 1: Reducing Liability Risk - Grace Hill
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Reopening Multifamily: Strategic Response Series Part 1 – Reducing Liability Risk

Posted on May 25, 2020 by Grace Hill


Multifamily companies across the country are working to implement new policies and practices that will help keep communities safe and compliant with local guidelines and regulations while allowing for freer movement within the community. Just as the onset of COVID-19 did, the reopening phase presents new challenges companies must navigate in the interest of preserving safety, resident satisfaction, company viability, and legal compliance all at the same time. 

To help companies balance these, at times competing, objectives, Grace Hill is launching a new series of free articles and tools that support the multifamily reopening response. We’ll address some of the biggest challenges we’re hearing from on-the-ground operations leaders, like:

  • How do we balance company-wide policy with regional variations in legal guidelines?
  • How can we reduce our liability risk?
  • What new policies and technology are needed to accommodate new leasing practices?
  • How should we resume maintenance and amenity services?
  • What do we need to keep in mind when establishing rent collection and eviction practices moving forward?
  • How do we support our on-site teams with the information and skills they need to perform safely in a reopened community? 

Part 1: Reducing Liability Risk

Reopening creates potential liability for multifamily companies on numerous fronts, including the risk of workers’ compensation claims from infected employees, liability claims from infected residents, and discrimination or invasion of privacy claims due to actions taken to mitigate risk. The financial impact of any one of these could be significant, so understanding the legal implications should be the first step to establishing reopening policy. 

Consult a local attorney for each state you operate in.

Just as pandemic guidance and regulations vary greatly depending on where a property is located, so does liability. For example, some states’ workers’ comp systems have severe limits on the remedies that can be sought by an injured (or infected) worker, while others do not. Getting a thorough sense of the liability your company faces for any property will help you determine how aggressive or conservative your reopening policies should be.  

Know your insurance policies.

Do not assume you know what your policy covers and what it excludes. Many general liability insurance policies contain exclusions for liabilities related to infectious diseases, for example.

Develop, document, and enforce a plan to mitigate risk.

While it will not waive your liability, having a documented policy for mitigating risk and demonstrating that you made every effort to enforce that policy, including training staff, could provide a legal defense in the case of a claim.

Survey your residents to assess effectiveness.

While our latest Resident Sentiment Report gives you a good picture of the market overall, surveying your specific residents will help you assess how effective your reopening policies are being implemented and communicated at your specific communities. Surveying can help you reduce liability by getting an accurate read on your residents’:

  • Feeling of safety at their community
  • Understanding of and comfort level with reopening practices
  • Satisfaction with community response, including communication strategy

The information you get from federal, state, and local authorities should inform every aspect of your reopening strategy.

Follow the Series

Grace Hill’s marketing content team aims to create informative resources that help multifamily and commercial industry professionals elevate their performance. From blog posts and ebooks to infographics, checklists and webinars, the Grace Hill team has a singular focus: creating meaningful and engaging content that resonates with real estate professionals across the industry.  However, what makes Grace Hill so unique is the range of collective experience and collaborative spirit of its marketing content team. A group of talented writers with expertise in the real estate industry, overall management effectiveness, marketing strategy, and operational efficiency, the team provides new ideas to take performance to the next level. As a thought leader, Grace Hill's content team constantly pushes the envelope, experimenting with new resources and tools to keep industry professionals ahead of the curve.  Whether you're a seasoned pro or just starting out in the real estate industry, the content team at Grace Hill is creating resources to help you succeed. Learn more about Grace Hill on LinkedIn.

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